Privacy Notice for the Greater Norwich Local Plan
What this document is for
This privacy notice provides details on how we, Broadland District Council, Norwich City Council and South Norfolk Council (“the Councils”), use your personal information for the purposes of producing the Greater Norwich Local Plan (GNLP).
By ‘use’ we mean the various ways it may be processed, including storing and sharing the information.
The Councils are what is known as the ‘Data Controller’ for your data, and act as joint controllers working together to prepare the GNLP. The Councils work together as the Greater Norwich Local Plan Team under the umbrella of the Greater Norwich Development Partnership. This involves a close working relationship with Norfolk County Council who act as a data processor on behalf of the Councils.
Further details
We also provide the following details in our general privacy notices on the Councils’ websites (please follow relevant link below to access these)
- Your rights under the UK General Data Protection Regulation (the UK GDPR) and how to exercise them;
- How to make a complaint and contact our Data Protection Officer; and
- How to contact the regulator, the Information Commissioner’s Office South Norfolk Council Broadland District Council Norwich City Council
What we use your information for
The Councils will use the information provided to us to produce the Greater Norwich Local Plan including:
- Making decisions about the use of land in the public interest which may include sharing information with other sections of the Councils.
- Contacting you regarding your representation or site submission to clarify details as necessary
- Contacting you regarding subsequent stages of Local Plan preparation/consultation and to notify you regarding the start of any new plan process
- Sharing information with the Planning Inspectorate as part of the Local Plan examination process via the appointed Programme Officer.
There is no statutory obligation on any interested party to participate in the examination hearings, however if you have indicated that you wish to participate personal information about you will be collected by email, in writing or by telephone contact before the meetings in order to manage your participation. The Programme Officer will ask you for your:
- Name
- Email or postal address
- Telephone number
In relation to the examination hearings, we will process your personal information to:
- Invite you to participate in a hearing meeting
- Livestream and/or record the hearing meeting, if required.
What personal data we collect and use about you
We will collect and use the following information in relation to yourself:
- Contact Information - including your name, property address, email address, and telephone number(s)
- Land ownership details if appropriate
- Visual/audio data in relation to the potential livestreaming/recording of Local Plan examination hearing sessions
- ‘Special category data, if provided e.g. health related data or other information about specific personal circumstances.
Who provides this information
We collect personal information from you directly, or via your planning agent acting on your behalf.
How we share your information
We share your information with Norfolk County Council, who act as data processor on behalf of the Councils.
If you respond to one of our consultations, your data will be stored on our consultation software (currently hosted by JDI), who act as a data processor on behalf of the Councils.
We make any representations made to the Councils in relation to the Local Plan available online so that people can see the comments that have been made and contribute their own. This means that your name (but not your personal contact details) will be published online, alongside your comments. We will sometimes need to share the information we have with other parts of the councils – for example to establish the history of a potential site for development.
We will be obliged to share information with the Planning Inspectorate (PINS) as part of the Local Plan examination which is held publicly, and this may include any personal information that you have submitted with any comments you have made.
We do not sell your information to other organisations. We do not move your information beyond the UK. We do not use your information for automated decision making.
How the law protects you and the legal basis for processing your information
We have legal grounds under the UK GDPR to process this information because it is necessary for the performance of a task carried out in the public interest and the task or function has a clear basis in law under Section 20 of the 2004 Planning and Compulsory Purchase Act as modified by the 2023 Levelling-Up and Regeneration Act and Regulation 22 of the 2012 Town and Country Planning Regulations.
Under Article 9.2 (g) of the UK GDPR, we may also process special categories of data such as health data.
How long will we keep your personal information for
We process many different types of information according to our retention policy. A brief summary of how long we keep things before they are destroyed:
- Representations, letters, general correspondence will be retained for up to 1 year after adoption of the new superseding local plan.
- Any recording of Local Plan examination hearing sessions will be retained for two years after that Plan is adopted.
- Contact details will be retained for the duration of the plan until it is reviewed, at which point we will contact you to seek your views and ask whether you still want us to retain your details in order to be consulted on any new/reviewed plan.
How we keep your information
The information is stored electronically, on the Councils’ consultation system and the Norfolk County Council network.
Changes to this notice
We may amend this privacy notice at any time so please review it frequently. The date below will be amended each time this notice is updated.
This notice was created in February 2026